| 1.
RESERVATIONS: All persons or groups holding any meeting or event are required to reserve the facility in advance. Individuals or groups are required to read, complete, and sign the "Usage Agreement & Regulations" (a.k.a. CONTRACT) to reserve the facility. The hall will be opened for usage to persons aged 18 and above ONLY - ID may be required at Committee's discretion. The Liberian Association of Michigan reserves the right to deny use of the Liberian Community Center facilities to any applicant. Denial may occur when, in the judgment of the Facility Committee the intended use of the Center, is in opposition to the philosophy, principal or background, and would be detrimental to the best interests of the members of the Liberian Association of Michigan. In order to confirm your reservation on the calendar, a Usage Agreement MUST be completed and a deposit of 50% of the cost must be made. To use the building on your requested date, ALL YOUR FEES AND DEPOSITS MUST BE PAID IN FULL BY THE FINAL PAYMENT DATE.
ALL YOUR FEES AND DEPOSITS MUST BE PAID IN FULL.
ALL
PAYMENTS MUST BE MADE BY MONEY ORDER ONLY
NO CASH OR CHECK TRANSACTION WILL BE ACCEPTED
2.
FACILITY MONITOR
Any event scheduled for Friday or Saturday, and possibly other weekday that shall have any form of alcohol, beer, liquor or music will require a FACILITY MONITOR. (Note: The Facility Monitor must be on site during the active function hours and clean up of your event until the time you vacate the building). Clean up crew is allowed an additional hour beyond closing time. If your function runs beyond your contracted monitor period, additional fees will be deducted from deposit.
FACILITY
MONITOR
functions include:
- Insure compliance with all rules and regulations
- Act as liaison between sponsor and Liberian Association if problems arise
- Power to shut down the event if rules and regulation are not complied with
FACILITOR
MONITOR FUNCTION does
not include:
- Clean up
- Set up
- Serving Food or Beverages
- Physically intervening in disputes
3.
DEPOSITS: Security
deposits will be refunded within 5 working days after
the following conditions have been met:
- The hall has been cleaned and all trash disposed of or placed in designated location for disposal
- There has been no destruction of the building or property
- All rules and terms of this agreement have been complied with
- No City ordinances have been violated
In the event damage has occurred and some portions of the deposit must be surrendered, the
balance of the deposit may be returned within 15 days after the damage has been corrected. In the event that the damage require the use if ALL of the deposit, no deposit will be returned to the Event Sponsor.
4.
CANCELLATIONS & REFUNDS
An administrative fee of 50% of usage deposit will be charged for all cancellation made two (2) weeks prior to the scheduled event. If the event is canceled less than 7 days prior to the event date the entire usage deposit will be forfeited.
5.
ALCOHOL / MUSIC / OTHER USES AND RESTRICTIONS
Any event where alcohol is served, and or music is provided (any type of MUSIC) will require a Facility Monitor. The Event Sponsor will assume the cost of hiring any Police or Security Officer.
USES
OF ALCOHOL: (to
be carefully reviewed by lawyer)
ALCOHOLIC
BEVERAGES are allowed under the following guidelines:
- Consumption of alcohol is not permitted outside the building.
- Use of Alcoholic beverage shall conform to all rules and regulations of the Michigan State
Liquor Control Board.
- The event sponsor is Required to obtain a Liquor Permit from the Michigan State Liquor Commission
- The event sponsor must show the Permit two days before the event is to be held. There will be no usage of the facility without the proper permit. If no liquor license is obtained the event will not be held and reservation fees will be refunded in full.
KEG
BEER is
only allowed under the following conditions:
- A person specifically assigned by the “Event
sponsor” must dispense the beer from the keg,
to attending guests, and shall not consume beer during
the event – No Self Service.
- The keg must be placed within a garbage can or in
the kitchen sink so excess beer will spill
into the sink.
- Failure to comply with the above rules may result
in eviction from the building.
BOTTLED
OR CANNED BEVERAGE AND CHAMPAGNE FOUNTAINS
are allowed
under the following conditions:
- All alcohol is provided by the Event Sponsor (No BYOB)
- No self service (Event Sponsor shall designate server(s).
- Server(s) shall not consume alcoholic beverage during
the event.
- Champagne fountain will require a designated observer
(to ensure that underage guests do not consume champagne).
MUSIC
Music
is permitted until 3:00 AM Friday or Saturday and until
1:00 AM Sunday through Thursday. After these times all
music shall cease. One additional hour is allowed for
cleaning after the event.
All
doors and windows will remain closed while the music
is being played, except for admissions and exits. The
Community Center is in a residential neighborhood and
those using the facility owe consideration to the neighbors.
If the Police Department receives complaints about noise
from music, or general rowdiness in or around the Community
Center, they may exercise their professional judgment
and either give the Event Sponsor a warning or may have
the music turned off and may also request the event
close and guests to vacate the premise.
There
will be no refunds or partial refunds of fees if the
event is ended in this manner.
FIRE
ALARM
Any unlawful
or mischievous tampering with the building fire alarm
system which results in a false alarm will result in
$250.00 fine and may require eviction from the building
and other associated cost(s) with this action.
Any misconduct,
rowdiness, damage, or destruction of property through
misuse or failure to leave the premises in a satisfactory
condition may be sufficient reason to refuse use of
the facility to offending Event Sponsor, organization
or groups in the future. The Liberian Association of
Michigan shall hold the Event Sponsor, and such grouping
or individual responsible for damage including repair
and replacement.
USES
AND RESTRICTIONS:
*
All guests must be out of the hall by 4:00 AM on Friday
and Saturday; and 2:00 AM on Sunday – Thursday
(the time includes the one (1) additional hour allotted
for cleaning after the event).
* The use of candles or any other type of open flame
(except chafing light) is not allowed. Limited use of
smokeless candles for a wedding ceremony may be allowed
but must be spelled out in the contract at time of signing.
* Dry Ice fueled or any other types of smoke generating
devices are not allowed.
* No
glue, tape, tacks, nail or pins or any other fasteners
that may damage the walls or ceiling may be used to
hang decorations.
Do not hang
heavy objects or decorations from the ceiling.
* No animal
will be permitted in the building without written consent
from the Liberian Association of Michigan.
* All groups must limit activities to assigned space.
(No wandering to areas other than allotted space.)
* No smoking is allowed within the building.
* Noise level should not impact others within the facility.
* All alcoholic beverages must be consumed within the
building – NO
EXCEPTIONS.
STORAGE
Storage by
any Event Sponsor is not allowed. ALL property must
be removed from the hall by the end of the rental agreement.
CLEANING:
The facility must be left clean after each event. The Event Sponsor is responsible to see that all trash is picked up and disposed of properly. All personal belongings and decorations are to be taken down and removed from the building immediately after the event. A checklist of cleaning requirements will be included in this agreement which must be followed at the direction of the Facility Monitor. Clean up crew is allowed an additional hour after closing time.
If
you desire that the Liberian Association of Michigan
clean up the hall after your use, a fee of $100.00 is
required at the time of your reservation. This amount
is in addition to any fee charged. If you determine
that you will clean up after your program and the hall
is not satisfactorily cleaned, the amount of $100.00
will be deducted from your security deposit.
KEYS:
Keys for building access will be handled by the Facility Monitor only. A Facility Monitor will ensure that the hall is opened at the time specified for decorating/setup. Also, a Facility Monitor will ensure that the hall is opened for the event and closed after. Keys will not be given to the Event Sponsor - NO EXCEPTIONS! – NO
EXCEPTIONS!
AGREEMENT:
I have read the "Usage Agreement & Regulations Governing Use of Liberian Community Center Facilities", I further acknowledge and understand and agree to comply with the Agreement and regulations as stated
AGREE______________________________________________
DATE________________
(EVENT
SPONSOR REPRESENTATIVE)
WITNESS:
____________________________________________ DATE:
_______________
Reservations/Scheduling:
Contact:
Facility Committee
Liberian Association of Michigan
313/000-0000
13300 Puritan Street
Detroit, Michigan 48229
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